Semester Process

Spring 2024 study away

DECLARE YOUR MAJOR

Major Declaration Form

CREATE A VIA-TRM ACCOUNT 

WATCH THE STUDY away 101 VIDEO

The Study Away 101 Video is found at this link. Students must be logged into their Sewanee email in order to watch the video. Viewing the video is required before students can submit any kind of application for study away or meet with a study away advisor.

September 2023

All tasks must completed by the deadlines below.

Sept. 7, 2023  Spring 2024 Request to Study Away

The Spring 2024 Request to Study Away can be found by searching under "Programs" in Via-TRM or by clicking the link above. Applying to specific study abroad/away programs happens after meeting with your study abroad/away advisor.

Sept. 14, 2023  STUDY AWAY AGREEMENT 

The Study Away Agreement will be sent through Adobe Sign and will be password protected. Students should review it carefully before initialing, signing, and submitting. 

Sept. 21, 2023 LEARNING OBJECTIVES FORM 

The Learning Objectives Form is found in Via, and it is an important document that helps students (1) declare their intent to study abroad and (2) think through their individual goals and objectives for studying abroad. To find the application, you will go to Via, select "Profile,"  then, "Forms."

Students must meet with their major advisor(s) before submitting the form, so they should plan ahead and schedule these meetings early in the semester. Students are required to meet with their major advisor(s) even if they plan to take elective or minor credit while away. If a student has two majors, they should meet with both advisors. After meeting with their advisor(s), the student should submit their Learning Objectives Form in Via. 

Sept. 28, 2023  - STUDY ABROAD ADVISING MEETING

There are three study abroad advisors in the Office of Global Citizenship, and they advise students according to the type of credit they want to take while abroad (major and/or minor credit). Please find the advisor assigned to your major (or minor, if you intend to take minor credit). It is the student's responsibility to contact their study abroad advisor and arrange a meeting. Alongside your study abroad advisor, you will choose a list of programs that best fit your learning objectives from our Approved Programs List.

October 2023

All tasks must completed by the deadlines below.

Oct. 1, 2023 -  APPLY TO YOUR STUDY ABROAD PROGRAM(S)

Students are now ready to apply to their program! Deadlines vary, so students should stay informed of the deadlines for various programs. Students typically only need to apply to one study abroad program, unless their study abroad advisor recommends applying to more than one. 

Oct. 1, 2023 - APPLY FOR SCHOLARSHIPS (encouraged)

Many study abroad providers and governmental/educational organizations offer study abroad scholarships. Opportunities are also listed on our Funding Your Study Abroad page. Scholarship deadlines vary, so students should be proactive with the application process. 

Oct. 26, 2023 -  APPLICATION FOR DEGREE CREDIT FOR OFF-CAMPUS STUDY 

Submit the completed form directly to the Office of the Registrar. Students going on Sewanee in Spain, Study & Intern in NYC, Ecuador: Global Env. Challenges, and Ghana On the World Stage, do not complete this form. *Detailed instructions on how to complete the form can be found HERE!

Visa requirements

By the middle of October all students intending to study abroad should be aware of the paperwork and possible travel involved in securing a travel visa. As requirements vary by destination, students must work with their program provider (e.g. CIEE, ISA, Canterbury, etc.) to understand the process and required documentation. International students may contact the Office of Global Citizenship directly regarding visa assistance.

November

All tasks must completed by the deadlines below.

Nov. 15, 2023 final forms due

• Final Authorization for Study Away (FASA) form (accessible in Via-TRM)
• Waiver of Liability & Hold Harmless Agreement (waivers sent through Adobe Sign)
• GDPR (accessible in Via-TRM) - Students studying abroad in a European Economic Area must complete an additional form known as GDPR. You will be contacted directly regarding the completion process. 

TBD, 2023 - PRE-DEPARTURE ORIENTATION 

Before going abroad, students are required to attend a pre-departure orientation. Orientations are held during early December (for spring study abroad students) and late April (for summer/fall study abroad students).

upon return

GLBL 102     Global Citizenship and Reflecting on Study Abroad  (1)

Students reflect on their study abroad experiences and what it means to be a global citizen. The course helps students to integrate their study abroad experience with their academic and co-curricular work at Sewanee. Students will discuss reverse cultural shock and readjustment to social life in the U.S.