Semester Process

FALL 2024 study away

DECLARE YOUR MAJOR

Major Declaration Form

CREATE A VIA-TRM ACCOUNT 

WATCH THE STUDY away 101 VIDEO

The Study Away 101 Video is found at this link. Students must be logged into their Sewanee email in order to watch the video. Viewing the video is required before students can meet with a study away advisor.

February

All tasks must completed by the deadlines below.

Feb. 2, 2024  

FALL 2024 REQUEST TO STUDY AWAY

The Fall 2024 Request to Study Away can be found by searching under "Programs" in Via-TRM or by clicking the link above. Applying to specific study abroad/away programs happens after meeting with your study abroad/away advisor.

Feb. 15, 2024

STUDY AWAY AGREEMENT, Learning Objectives, & Early decision program applications due

• The Study Away Agreement will be sent through Adobe Sign and will be password protected. Students should review it carefully before initialing, signing, and submitting. 
• The Learning Objectives Form is found in Via, and it is an important document that helps students (1) declare their intent to study abroad and (2) think through their individual goals and objectives for studying abroad. To find the application, you will go to Via, select "Profile,"  then, "Forms."Students must meet with their major advisor(s) before submitting the form, so they should plan ahead and schedule these meetings early in the semester. Students are required to meet with their major advisor(s) even if they plan to take elective or minor credit while away. If a student has two majors, they should meet with both advisors. After meeting with their advisor(s), the student should submit their Learning Objectives Form in Via. 
• The following three (3) programs that have an early decision application deadline: DIS Stockholm, DIS Copenhagen, and ISA Florence. Students wishing to apply to these programs must have completed their learning objectives, met with their major and study away advisor, and received approval to apply to these programs prior to submitting an application in VIA. 

March

All tasks must completed by the deadlines below.

Mar. 6, 2024 

STUDY ABROAD ADVISING MEETING

There are three study abroad advisors in the Office of Global Citizenship, and they advise students according to the type of credit they want to take while abroad (major and/or minor credit). Please find the advisor assigned to your major (or minor, if you intend to take minor credit). It is the student's responsibility to contact their study abroad advisor and arrange a meeting. Alongside your study abroad advisor, you will choose a list of programs that best fit your learning objectives from our Approved Programs List.

Mar. 25, 2024

APPLY TO YOUR STUDY ABROAD PROGRAM(S), Scholarships, & DeGREE CREDIT FOR OFF-CAMPUS STUDY 

• Deadlines vary, so students should stay informed of the deadlines for various programs. The provider/institution's application deadline may differ from the Office of Global Citizenship. It is YOUR responsibility to check the program website for up-to-date information about the program, including application deadlines. Students typically only need to apply to one study abroad program, unless their study abroad advisor recommends applying to more than one. 
• Many study abroad providers and governmental/educational organizations offer study abroad scholarships. Opportunities are also listed on our Funding Your Study Abroad page. Scholarship deadlines vary, so students should be proactive with the application process. 

APPLICATION FOR DEGREE CREDIT FOR OFF-CAMPUS STUDY 

Submit the completed form directly to the Office of the Registrar. Students going on Sewanee in Spain, Study & Intern in NYC, Ecuador: Global Env. Challenges, and Ghana On the World Stage, do not complete this form. *Detailed instructions on how to complete the form can be found HERE!

Visa requirements

By the middle of March all students intending to study abroad should be aware of the paperwork and possible travel involved in securing a travel visa. As requirements vary by destination, students must work with their program provider (e.g. CIEE, ISA, SIT, etc.) to understand the process and required documentation. International students may contact the Office of Global Citizenship directly regarding visa assistance.

April

All tasks must completed by the deadlines below.

Apr. 5, 2023

Pre-departure forms due

• Study Away Final Authorization (SAFA) form (accessible in Via-TRM)
• Waiver of Liability & Hold Harmless Agreement (waivers sent through Adobe Sign)
• GDPR (accessible in Via-TRM) - Students studying abroad in a European Economic Area must complete an additional form known as GDPR. You will be contacted directly regarding the completion process. 
• Intercultural Development Inventory (IDI)- the IDI is a 15-20 minute assessment completed online. 

Tentative Apr. 19, 2024

PRE-DEPARTURE ORIENTATION 

Before going abroad, students are required to attend a pre-departure orientation. Orientations are held during early December (for spring study abroad students) and late April (for summer/fall study abroad students).

upon return

GLBL 102     Global Citizenship and Reflecting on Study Abroad  (1)

Students reflect on their study abroad experiences and what it means to be a global citizen. The course helps students to integrate their study abroad experience with their academic and co-curricular work at Sewanee. Students will discuss reverse cultural shock and readjustment to social life in the U.S.