Semester Process

sTUDY aWAY pROCESS

gETTING STARTED

CREATE A VIA-TRM ACCOUNT 

WATCH THE STUDY away 101 VIDEO

The Study Away 101 Video is found at this link. Students must be logged into their Sewanee email in order to watch the video. Viewing the video is required before students can meet with a study away advisor.

cOMPLETE rEQUEST TO sTUDY aWAY IN vIA

The Request to Study Away is how students formally declare their intent to study away/abroad to The Office of Global Citizenship.

JUMP TO SPRING 2026 STUDY AWAY          |          Jump to Fall 2025 Study Away    

January

Jan. 16, 2025

Study Away Fair will be held in duPont Library 11 A.M. - 2 P.M.

All students interested in studying abroad during their time at Sewanee are encouraged to attend! 

Spring 2026 Study away

January

Jan. 13, 2025  

Spring 2025 Request to STudy Away Opens in Via

The Spring 2026 Request to Study Away can be found by searching under "Programs" in Via-TRM or by clicking the link above. This is how a student lets our office know they are interested in studying away in the Spring 2026 semester. Once submitted, students have access to their Learning Objectives form. 

February

All tasks must completed by the deadlines below.

February 15, 2025

Request to Study Away Due

The Request to Study Away for Spring 2026 will close at 11:59 p.m. on February 15, 2025. 

March

All tasks must completed by the deadlines below.

Mar. 15, 2025

STUDY AWAY AGREEMENT & Learning Objectives Due

Early decision program applications & program petitions due

• The Study Away Agreement will be sent through Adobe Sign and will be password protected. Students should review this document carefully before initialing, signing, and submitting.
• The Learning Objectives Form is found in Via, and it is an important questionnaire that helps students begin to identify academic goals and personal preferences that guide the program selection process. Students will make an appointment with their academic/major advisor to discuss this questionnaire BEFORE submitting. Students are required to meet with their major advisor(s) even if they only plan to take elective or minor credit while away. If a student has two majors, they should meet with both advisors. 
• The following programs that require an early decision application for Spring 2026: Carleton Buddhist Studies, CEA Prague, CIEE Open Campus Block, DIS Copenhagen & Stockholm, Earlham Border Studies, IFSA Tech Career Accelerator, IES Dublin Writers Program, IES Freiburg, IES Vienna, INSTEP-WFU Cambridge, ISA Florence, ISA Limerick, ISA Cape Town, Middlebury programs, SIT Iceland: Climate Change & the Artic, SIT IHP programs, SIT Argentina, TEAN Shanghai. Students wishing to apply to these programs must have met with their academic/major advisor, submitted their Learning Objectives, and submitted the Study Away Agreement to be considered for a placement in one of these competitive programs. 
• Students who desire to attend a program that has not been approved by the Office of Global Citizenship should reach out to their study away advisor to discuss the program petition process.

April

All tasks must completed by the deadlines below.

Apr. 1, 2025 

STUDY ABROAD ADVISING MEETING

There are three (3) study away advisors in the Office of Global Citizenship. Please find the advisor assigned to your major. It is the student's responsibility to contact their study abroad advisor to arrange a meeting. Alongside your study abroad advisor, you will choose a short list of programs that best fit your learning objectives from our list of Approved Study Away Programs. Students will communicate their study away program of choice to their study away advisor by April 1st.

APPLY TO YOUR STUDY ABROAD PROGRAM(S) & Scholarships

• Students will complete two (2) applications. Once in Via and again through the study away program provider. Program application deadlines vary by program and those deadlines may differ from the Office of Global Citizenship. It is YOUR responsibility to check the program website for up-to-date information about the program, including application deadlines. Students will typically apply to one (1) study abroad program, unless their study abroad advisor recommends otherwise.
• Many study away providers and governmental/educational organizations offer study away scholarships. Many opportunities are listed on our Funding Your Study Abroad page. Scholarship deadlines vary, so students should be proactive with the application process.  

August 2025

Students Studying Away in Spring 2026 will have the fall 2025 semester to work on pre-departure forms, entry requirements for their destination, and to apply for additional scholarships. 

Visa & Travel DOcument requirements

By the middle of April all students intending to study abroad should be aware of the travel document & entry requirements for their intended program. Visa requirements vary by destination and student status, students should work with their program provider (e.g. CIEE, ISA, SIT, etc.) to understand the process and required documentation. International students may contact the Office of Global Citizenship directly regarding visa assistance. 

APPLICATION FOR DEGREE CREDIT FOR OFF-CAMPUS STUDY 

Submit the completed form directly to the Office of the Registrar. Guidance on completing this form can be found HERE! Complete this form the semester before you study away.

Visa & Travel DOcument requirements

All students intending to study abroad should be aware of the travel document & entry requirements for their intended program. Visa requirements vary by destination and student status, students should work with their program provider (e.g. CIEE, ISA, SIT, etc.) to understand the process and required documentation. International students may contact the Office of Global Citizenship directly regarding visa assistance. 

Pre-departure forms due

• Study Away Final Authorization (SAFA) form (accessible in Via-TRM)
• Waiver of Liability & Hold Harmless Agreement (waivers sent through Adobe Sign)
• GDPR (accessible in Via-TRM) - Students studying abroad in a European Economic Area must complete an additional form known as GDPR. You will be contacted directly regarding the completion process. 
• Intercultural Development Inventory (IDI)- the IDI is a 15-20 minute assessment completed online. 

PRE-DEPARTURE ORIENTATION 

Students are required to attend a pre-departure orientation the semester before they study away. Orientations are held during late November (for spring study abroad students) and late April (for summer/fall study abroad students).

Fall 2025 Study Away

October

Oct. 1 2024

Fall 2025 Request to Study Away Opens in Via

The Fall 2025 Request to Study Away can be found by searching under "Programs" in Via-TRM or by clicking the link above. This is how a student lets our office know they are interested in studying away in the Fall 2025 semester. Once submitted students have access to their Learning Objectives form. 

November

All tasks must completed by the deadlines below.

Nov. 1, 2024  

Early decision program applications & program petitions due

• Students wishing to apply to these programs must have met with their academic/major advisor, submitted their Learning Objectives, and submitted the Study Away Agreement to be considered for a placement in one of these competitive programs. 
• The following programs that require an early decision application for Fall 2025: Arcadia: N. Ireland Conflict, Peace & Transition, Carleton Buddhist Studies, CEA Prague, CET Beijing, CET Taiwan, CIEE Open Campus Block, DIS Copenhagen & Stockholm, IFSA Tech Career Accelerator, IES Dublin Writers Program, IES Freiburg, IES Vienna, INSTEP-WFU Cambridge, ISA Cape Town, ISA Limerick, Middlebury in Kazakhstan, Middlebury in Taiwan, Middlebury CMRS Oxford, SIT Argentina: People, Environment, and Climate Change in Patagonia & Antarctica, TEAN Shanghai.
• Students who desire to attend a program that has not been approved by the Office of Global Citizenship should reach out to their study away advisor to discuss this process.
• Early Decision Application & Program Petition decisions will be released by Nov. 8, 2024.

Nov. 15, 2024

STUDY AWAY AGREEMENT & Learning Objectives Due (Regular Decision)

• The Study Away Agreement will be sent through Adobe Sign and will be password protected. Students should review this document carefully before initialing, signing, and submitting. 
• The Learning Objectives Form is found in Via, and it is an important questionnaire that helps students begin to identify academic goals and personal preferences that guide the program selection process. Students will make an appointment with their academic/major advisor to discuss this questionnaire BEFORE submitting. Students are required to meet with their major advisor(s) even if they only plan to take elective or minor credit while away. If a student has two majors, they should meet with both advisors. 

December

All tasks must completed by the deadlines below.

Dec. 1, 2024

STUDY ABROAD ADVISING MEETING

There are three (3) study away advisors in the Office of Global Citizenship. Please find the advisor assigned to your major. It is the student's responsibility to contact their study abroad advisor to arrange a meeting. Alongside your study abroad advisor, you will choose a short list of programs that best fit your learning objectives from our list of Approved Study Away Programs. 

APPLY TO YOUR STUDY ABROAD PROGRAM(S)

• Students will complete two (2) applications. Once in Via and again through the study away program provider. Program application deadlines vary by program and those deadlines may differ from the Office of Global Citizenship. It is YOUR responsibility to check the program website for up-to-date information about the program, including application deadlines. Students will typically apply to one (1) study abroad program, unless their study abroad advisor recommends otherwise.

January

Students Studying Away in Fall 2025 will have the spring semester to work on pre-departure forms, entry requirements for their destination, and to apply for additional scholarships. 

APPLICATION FOR DEGREE CREDIT FOR OFF-CAMPUS STUDY 

Submit the completed form directly to the Office of the Registrar. Guidance on completing this form can be found HERE!

Visa & Travel DOcument requirements

By the middle of October all students intending to study abroad should be aware of the travel document & entry requirements for their intended program. Visa requirements vary by destination and student status, students should work with their program provider (e.g. CIEE, ISA, SIT, etc.) to understand the process and required documentation. International students may contact the Office of Global Citizenship directly regarding visa assistance.

Pre-departure forms due

• Study Away Final Authorization (SAFA) form (accessible in Via-TRM)
• Waiver of Liability & Hold Harmless Agreement (waivers sent through Adobe Sign)
• GDPR (accessible in Via-TRM) - Students studying abroad in a European Economic Area must complete an additional form known as GDPR. You will be contacted directly regarding the completion process. 
• Intercultural Development Inventory (IDI)- the IDI is a 15-20 minute assessment completed online. 

Date TBD

PRE-DEPARTURE ORIENTATION 

Before going abroad, students are required to attend a pre-departure orientation. Orientations are held during late November or early December (for spring study abroad students) and late April (for summer/fall study abroad students).

upon return

GLBL 102     Global Citizenship and Reflecting on Study Abroad  (1)

Students reflect on their study abroad experiences and what it means to be a global citizen. The course helps students to integrate their study abroad experience with their academic and co-curricular work at Sewanee. Students will discuss reverse cultural shock and readjustment to social life in the U.S.