Semester Process

sTUDY aWAY pROCESS

gETTING STARTED

CREATE A VIA-TRM ACCOUNT 

cOMPLETE rEQUEST TO sTUDY aWAY IN vIA

The Request to Study Away is how students formally declare their intent to study away/abroad to The Office of Global Citizenship. The Request is found by searching under "programs" in Via.

complete the study away quiz

Review the Study Away FAQs and complete the Study Away Quiz. Students who wish to study away must earn an 80% (12/15) on the quiz. 

JUMP TO SPRING 2026 STUDY AWAY          |          Jump to Fall 2026

 Study Away    

January

Jan. 16, 2025

Study Away Fair will be held in duPont Library 11 A.M. - 2 P.M.

All students interested in studying abroad during their time at Sewanee are encouraged to attend! 

Spring 2026 Study away

January

Jan. 13, 2025  

Spring 2025 Request to STudy Away Opens in Via

The Spring 2026 Request to Study Away can be found by searching under "Programs" in Via-TRM or by clicking the link above. This is how a student lets our office know they are interested in studying away in the Spring 2026 semester. Once submitted, students have access to their Learning Objectives form. 

February

All tasks must completed by the deadlines below.

February 15, 2025

Request to Study Away Due

The Request to Study Away for Spring 2026 closes at 11:59 p.m. on February 15, 2025. 

March

All tasks must completed by the deadlines below.

Mar. 1, 2025

STUDY AWAY AGREEMENT & Learning Objectives Due

Early decision program applications & program petitions due

• The Study Away Agreement will be sent through Adobe Sign and will be password protected. Students should review this document carefully before initialing, signing, and submitting.
• The Learning Objectives Form is found in Via, and it is an important questionnaire that helps students begin to identify academic goals and personal preferences that guide the program selection process. Students will make an appointment with their academic/major advisor to discuss this questionnaire BEFORE submitting. Students are required to meet with their major advisor(s) even if they only plan to take elective or minor credit while away. If a student has two majors, they should meet with both advisors. 
• The following programs that require an early decision application for Spring 2026: Carleton Buddhist Studies, CEA Prague, CIEE Open Campus Block, DIS Copenhagen & Stockholm, Earlham Border Studies, IFSA Tech Career Accelerator, IES Dublin Writers Program, IES Freiburg, IES Vienna, INSTEP-WFU Cambridge, ISA Florence, ISA Limerick, ISA Cape Town, Middlebury programs, SIT Iceland: Climate Change & the Artic, SIT IHP programs, SIT Argentina, TEAN Shanghai. Students wishing to apply to these programs must have met with their academic/major advisor, submitted their Learning Objectives, and submitted the Study Away Agreement to be considered for a placement in one of these competitive programs. 
• Students who desire to attend a program that has not been approved by the Office of Global Citizenship should reach out to their study away advisor to discuss the program petition process.

May

All tasks must completed by the deadlines below.

May 1, 2025 

STUDY ABROAD ADVISING MEETING

There are three (3) study away advisors in the Office of Global Citizenship. Please find the advisor assigned to your major. It is the student's responsibility to contact their study abroad advisor to arrange a meeting. Alongside your study abroad advisor, you will choose a short list of programs that best fit your learning objectives from our list of Approved Study Away Programs. 

During fall semester

Students Studying Away in Spring 2026 will have the Fall 2026 semester to work on pre-departure forms, entry requirements for their destination, and to apply for additional scholarships.

Visa & Travel Document Requirements

By the start of the fall semester at Sewanee all students intending to study abroad in the spring should be aware of the travel document & entry requirements for their intended program. Visa requirements vary by destination and student status, students should work with their program provider (e.g. CIEE, ISA, SIT, etc.) to understand the process and required documentation. International students may contact the Office of Global Citizenship directly regarding visa assistance. 

September

Sept. 1, 2025

Study away program selection & application

• Students will complete two (2) applications. Once in Via and again through the study away program provider. Program application deadlines vary by program and those deadlines may differ from the Office of Global Citizenship. It is YOUR responsibility to check the program website for up-to-date information about the program, including application deadlines. Students will typically apply to one (1) study abroad program, unless their study abroad advisor recommends otherwise.

sTUDY aWAY sCHOLARSHIPS

• Many study away providers and governmental/educational organizations offer study away scholarships. Many opportunities are listed on our Funding Your Study Abroad page. Scholarship deadlines vary, so students should be proactive with the application process.  

November

APPLICATION FOR DEGREE CREDIT FOR OFF-CAMPUS STUDY 

Submit the completed form directly to the Office of the Registrar. Guidance on completing this form can be found HERE! Complete this form the semester before you study away. 

Pre-departure forms due

• Study Away Final Authorization (SAFA) form (accessible in Via-TRM)
• Waiver of Liability & Hold Harmless Agreement (waivers sent through Adobe Sign)
• GDPR (accessible in Via-TRM) - Students studying abroad in a European Economic Area must complete an additional form known as GDPR. You will be contacted directly regarding the completion process. 
• Intercultural Development Inventory (IDI)- the IDI is a 15-20 minute assessment completed online. 

PRE-DEPARTURE ORIENTATION 

Students are required to attend a pre-departure orientation the semester before they study away. Orientations are held during late November (for spring study abroad students) and late April (for summer/fall study abroad students).

Fall 2026 Study Away

August

Aug. 1 2025

Fall 2026 Request to Study Away Opens in Via

The Fall 2026 Request to Study Away can be found by searching under "Programs" in Via-TRM or by clicking the link above. This is how a student lets our office know they are interested in studying away in the Fall 2026 semester. Once submitted students have access to their Learning Objectives form. 

October

All tasks must completed by the deadlines below.

Oct. 1, 2025  

Early decision program applications & program petitions due

• Students wishing to apply to these programs must have met with their academic/major advisor, submitted their Learning Objectives, and submitted the Study Away Agreement to be considered for a placement in one of these competitive programs. 
• The following programs that require an early decision application for Fall 2026: Arcadia: N. Ireland Conflict, Peace & Transition, Carleton Buddhist Studies, CEA Prague, CET Beijing, CET Taiwan, CIEE Open Campus Block, DIS Copenhagen & Stockholm, IFSA Tech Career Accelerator, IES Dublin Writers Program, IES Freiburg, IES Vienna, INSTEP-WFU Cambridge, ISA Cape Town, ISA Limerick, Middlebury in Kazakhstan, Middlebury in Taiwan, Middlebury CMRS Oxford, SIT Argentina: People, Environment, and Climate Change in Patagonia & Antarctica, TEAN Shanghai.
• Students who desire to attend a program that has not been approved by the Office of Global Citizenship should reach out to their study away advisor to discuss this process.
• Early Decision Application & Program Petition decisions will be released by Oct. 8, 2025.

Oct. 1, 2025

STUDY AWAY AGREEMENT & Learning Objectives Due (Regular Decision)

• The Study Away Agreement will be sent through Adobe Sign and will be password protected. Students should review this document carefully before initialing, signing, and submitting. 
• The Learning Objectives Form is found in Via, and it is an important questionnaire that helps students begin to identify academic goals and personal preferences that guide the program selection process. Students will make an appointment with their academic/major advisor to discuss this questionnaire BEFORE submitting. Students are required to meet with their major advisor(s) even if they only plan to take elective or minor credit while away. If a student has two majors, they should meet with both advisors. 

November

All tasks must completed by the deadlines below.

Nov. 1, 2025

STUDY ABROAD ADVISING MEETING

There are three (3) study away advisors in the Office of Global Citizenship. Please find the advisor assigned to your major. It is the student's responsibility to contact their study abroad advisor to arrange a meeting. Alongside your study abroad advisor, you will choose a short list of programs that best fit your learning objectives from our list of Approved Study Away Programs. 

during the Spring semester

Students Studying Away in Fall 2026 will have the spring semester to work on pre-departure forms, entry requirements for their destination, and to apply for additional scholarships. 

Visa & Travel DOcument requirements

By the middle of November all students intending to study abroad should be aware of the travel document & entry requirements for their intended program. Visa requirements vary by destination and student status, students should work with their program provider (e.g. CIEE, ISA, SIT, etc.) to understand the process, timeline for submitting visa applications, and required documentation. To apply for a visa to study abroad students should 1) have been accepted into their study abroad program by the provider, 2) be within the timeframe for visa applications - usually 6 mos. ahead of departure date, 3) and have all supporting documents required for the process in hand.

International students may contact the Office of Global Citizenship directly regarding visa assistance. 

March

Mar. 1, 2026

Study away program selection & application

• Students will complete two (2) applications. Once in Via and again through the study away program provider. Program application deadlines vary by program and those deadlines may differ from the Office of Global Citizenship. It is YOUR responsibility to check the program website for up-to-date information about the program, including application deadlines. Students will typically apply to one (1) study abroad program, unless their study abroad advisor recommends otherwise.

sTUDY aWAY sCHOLARSHIPS

• Many study away providers and governmental/educational organizations offer study away scholarships. Many opportunities are listed on our Funding Your Study Abroad page. Scholarship deadlines vary, so students should be proactive with the application process.  

april

April 1, 2026

Pre-departure forms duE

• Study Away Final Authorization (SAFA) form (accessible in Via-TRM)
• Via Application to your Study Away Program (accessible in Via-TRM)
• Waiver of Liability & Hold Harmless Agreement (waivers sent through Adobe Sign)
• GDPR (accessible in Via-TRM) - Students studying abroad in a European Economic Area must complete an additional form known as GDPR. You will be contacted directly regarding the completion process. 
• Intercultural Development Inventory (IDI)- the IDI is a 15-20 minute assessment completed online. 

APPLICATION FOR DEGREE CREDIT FOR OFF-CAMPUS STUDY 

Submit the completed form directly to the Office of the Registrar. Guidance on completing this form can be found HERE! The Office of the Registrar has requested that students submit the Application for Degree Credit for Off-Campus Study after April 1.

Mid-April

PRE-DEPARTURE ORIENTATION 

Before going abroad, students are required to attend a pre-departure orientation. Orientations are held during late November or early December (for spring study abroad students) and late April (for summer/fall study abroad students).

upon return

GLBL 102     Global Citizenship and Reflecting on Study Abroad  (1)

Students reflect on their study abroad experiences and what it means to be a global citizen. The course helps students to integrate their study abroad experience with their academic and co-curricular work at Sewanee. Students will discuss reverse cultural shock and readjustment to social life in the U.S.