Additional Pay

Additional pay may occur when an employee temporarily takes on additional duties and responsibilities of a position that is in a higher career band. Additional pay may occur as a result of the following: 

• The employee is working as the Interim of a position.
• The employee is filling in for a vacancy of a position in a higher career band or for another employee who is on an approved leave of absence in a higher career band.

Temporary additional duties and responsibilities typically will not exceed six months. 

How to request an additional pay: 

The supervisor submits the request for additional pay to Human Resources (HR). The request requires: 

• A detailed, written rationale that addresses the specific differences in the employee’s current duties/responsibilities and the assumed duties/responsibilities, and addresses the impact on the office or division.
• The effective begin and end date
• Approval from the division head

HR will share the request with the Provost through the Position Management Team process.

Additional information:

• The supervisor will be notified in writing with the outcome of the additional pay request.  
• The supervisor will work with Human Resources to determine the appropriate additional pay before the offer is made and before potential pay is discussed with the employee.
• Additional pay cannot be retroactive.
• Additional pay is typically not factored in an employee’s benefits.
• Additional pay is only added to hours worked performing the additional duties and responsibilities. It is not added to hours away from work such as sick, vacation, etc. 
• Non-exempt staff will be provided with a second timesheet to record the eligible worked hours.