Additional Pay Guidelines and Procedure
Additional pay may occur when an employee temporarily takes on additional duties and responsibilities of a position that is in a higher career band. Additional pay may occur as a result of the following:
- The employee is working as the Interim of a position.
- The employee is filling in for a vacancy of a position in a higher career band or for another employee who is on an approved leave of absence in a higher career band.
Temporary additional duties and responsibilities typically will not exceed six months.
How to request an additional pay:
The supervisor submits the request for additional pay to Human Resources (HR). The request requires:
- A detailed, written rationale that addresses the specific differences in the employee’s current duties/responsibilities and the assumed duties/responsibilities, and addresses the impact on the office or division.
- The effective begin and end date
- Approval from the division head
HR will share the request with the Provost through the Position Management Team process.
- The supervisor will be notified in writing with the outcome of the additional pay request.
- The supervisor will work with Human Resources to determine the appropriate additional pay before the offer is made and before potential pay is discussed with the employee.
- Additional pay cannot be retroactive.
- Additional pay is typically not factored in an employee’s benefits.
- Additional pay is only added to hours worked performing the additional duties and responsibilities. It is not added to hours away from work such as sick, vacation, etc.
- Non-exempt staff will be provided with a second timesheet to record the eligible worked hours.