In accordance with the University's Vehicle Use Policy, all drivers must be verified by the University's driver approval process. Procedures are available here and may take up to two weeks to complete the process. Once certification is complete, Risk Management will update the list provided to Facilities Management. Keys will not be checked out to non-certified drivers.
To request a vehicle reservation, please send the following information to motorpool@sewanee.edu.
- Name of the certified driver
- Date and time the vehicle is needed
- Number of vehicles needed
- Account number to be charged
- Department/program making the request
- Phone number of the requestor
- Email for the reservation confirmation
- Name of the requestor, if different than the driver
All requests will be verified and a reservation will be forwarded via email. Reservation must be confirmed as vehicles are reserved on a "first come, first serve" basis, and academic requests will take priority over non-academic requests.
The current rate for a motor pool vehicle is $.54/mile with a minimum charge of $25.00. A charge account number must be provided when requesting vehicle reservations.
There is a $50.00 minimum charge for vehicles that require cleaning but does not include normal exterior road dirt.
Considering each vehicle must be serviced and inspected after each use and vehicles are utilized multiple times per day, vehicles and keys must be returned on time to the correct location. There will be a $50 charge for vehicles not returned to their designated parking area after the reserved time of use. There will be a $50 charge for motor pool keys not returned to FM after the reserved time of use. Rental privileges will be suspended for the semester after three late key returns. Lost keys will be charged at the replacement rate plus a 25 percent administrative fee.
