The following applies to only violations of the Code of Conduct within the EQB Guide to Living in Community.

Applicable processes under the University’s Honor Code, Non-Discrimination, Harassment, and Retaliation Policy, and Sex Discrimination Policy may differ from processes under this Code of Conduct. The process set out in the applicable policy/code will apply.

Hearing Types
Student Conduct Board
The Student Conduct Board is a panel comprised of trained students who were selected through an application and interview process. The Director of Community Standards serves as an advisor for the panel and is present during hearings. The panel’s purpose is to educate students about the University’s expectations regarding standards of behavior. The Student Conduct Board is the students’ judiciary. It is not a court of law. Although students have the right to the advice of another individual, there are no lawyers involved. 

Administrative Hearing (Conduct Meeting)
Administrators that hear cases include the Deans of Students, Director of Community Standards, and Director of Residential Life, or another designee made by the Dean of Students (collectively “Conduct Officers”). All Conduct Officers have the authority to consult with other appropriate university officials in order to effectively adjudicate the case.

Procedures

  1. A student’s failure or refusal to attend the hearing or request for the hearing to be rescheduled prior to the hearing date will be treated as the student’s acceptance of responsibility for all alleged violations, will result in a hearing being conducted in the student’s absence, including the assigning of sanctions. The Board or Conduct Officer reserves the right to extend or reduce any deadlines associated with the conduct process if the effect of the extension or reduction would benefit the student.
  2. At a hearing, a student must indicate whether he or she accepts or denies responsibility for an alleged violation(s).
  3. During a hearing/meeting, a student may view currently available information related to the incident, may receive instructions regarding the conduct process, and may have any policy language reviewed with him or her. The University reserves the right to redact information when it poses a risk to the safety of an individual or individuals or is required by FERPA. Should the student wish to have additional time to review the incident report or to collect information that would be helpful in the case outcome, an additional meeting or hearing time can be assigned to reconvene within 5 class days.
  4. If a Conduct Officer needs to reschedule the hearing prior to its commencement, the officer will make a reasonable effort to notify the student of the new time, date and location of the hearing. The officer will set a new hearing time, date, and location at his or her sole discretion.
  5. A hearing is a closed meeting involving only those who have information regarding what happened, an optional advisor, and those responsible for the conduct process.  An optional advisor serves as a support person during the hearing but cannot speak directly to the Conduct Officer during a hearing. The hearing may not be recorded by anyone other than the Conduct Officer and the recording is the property of the University.
  6. During a hearing, the student will have the opportunity to challenge or clarify information related to the incident and present his/her own information related to the incident.
  7. The student may request permission to bring a person or persons who have information related to the incident to the hearing. The name of any person appearing as a witness should be emailed to dstudent@sewanee.edu no less than one class day prior to the hearing and include why the witness is relevant to the case.
  8. The Conduct Officer will determine whether the information is relevant to what happened during an incident and may limit information if it is determined to be irrelevant.
  9. At the conclusion of the hearing, the Conduct Officer will deliberate responsibility using the preponderance of the evidence standard.
  10. A student’s prior conduct record will be considered only during the sanctioning phase of the hearing and will not be considered during the deliberation of responsibility.
  11. If a student is responsible for a violation(s), the Conduct Officer will assign sanctions. All outcomes and sanctions will be sent to the student in writing.
FOR FULL DETAILS ON THE Adjudication process, PLEASE REFER TO THE EQB GUIDE FOR LIVING IN COMMUNITY 2020-2021.