When using the school’s name on anything, it should be “The University of the South.” Do not include “Sewanee:” as this is not part of the school’s official name. Please refer to the University's Writing Style Guide for the manner in which the school's name should be written in paragraph form and style preferences.
The University seal may only be used for official University business. Items such as posters, bookmarks, etc., are not considered official business. You will be asked to the remove the seal from your job before we print.
Because of the University's tax-exempt status, we are unable to print anything political in nature, such as campaign posters or cards for individuals running for an elected position. Exceptions to this are posters for students running for student government positions on campus.
Make sure any copyrighted images have the proper permissions from the rights holder for reproduction. Just because it’s on the internet does not mean it’s free to reproduce—even for personal use. Requests with copyrighted material without the proper permission will not be printed.
Convert and submit all files as PDFs, including bleeds and crop marks where appropriate (see below).
When using Canva for poster creation, make sure to choose the appropriate sized template (i.e., choose 11x17 for posters rather than 18x24).
For posters and brochures with bleeds, export with bleeds and crop marks. Booklet jobs, please export bleeds but no crop marks, to avoid getting a white spine and gutter. It does not work with our software.
What is a bleed? It's when the background image/color goes to the edge of the paper. When formatting, please – Include an extra .125" of the background image or color (bleed) on all sides. – Margins should be no less than .25".
Turnaround times range from 2–3 business days for small posters to 3–5 days for larger, more in-depth projects. Time of receipt* is considered received during regular business hours for printing. For requests requiring graphic design work, print merges, or file adjustments, please allow a minimum 3 work days for designing, formatting, or merging. The print turnaround time begins from the time approval is received during regular business hours. (*Requests submitted or approval given after 4:30 p.m. are not considered received until 8 a.m. the following business day.)
At the University of the South, we are committed to creating an environment free from discrimination. As part of this commitment, all printed materials should adhere to the standards set forth by the Americans with Disabilities Act (ADA). To learn more about ADA standards please visit the ADA Office webpage or email ada@sewanee.edu.
Print Services is a chargeback department. If your request is personal, we accept cash or check, and payment is due at time of pickup or may require pre-payment prior to printing.
When in doubt of any of the above, please ask. We are here to assist you.
