TABLE OF CONTENTS

PURPOSE FOR STUDENT ORGANIZATIONS

The purpose of student organizations at Sewanee is to provide opportunities to engage, to learn, and to lead, allowing students to pursue their passions and interests with other students while developing leadership and organizational skills. 

WHAT IS A STUDENT ORGANIZATION? 

A​ ​student​ ​organization​ ​is defined as a group of undergraduate or graduate students who unite to promote or celebrate a common interest. This includes Student Government Association recognized organizations, club sports recognized organizations, theme houses, and Fraternity & Sorority Life recognized organizations. Involvement by faculty and staff advisors are essential to all recognized organizations. 

BENEFITS AND RESPONSIBILITIES OF A STUDENT ORGANIZATION

A recognized student organization may receive many benefits, which include: 

  • Planning events and activities on campus
  • Recruiting on campus
    • Participation in the annual student activity fair during orientation, as well as an opportunity to participate in the activity fair held each spring for prospective students.
    • Ability to use Engage, the online student organization database, to promote student organizations. 
  • Using the University name
  • Managing finances and fundraising
    • Permission to gain access to an organizational funds account through the Campus Activities.
    • Ability to apply for and receive funds from University sources, such as the Cornerstone Committee, the Activities Fee Committee, the University Lectures Committee, and other departmental or divisional funding sources.
    • Upon demonstration of a useful contribution to the University community through the activities of the student organization, the University may determine that a gift or endowment account controlled by the University, to which tax-deductible contributions may be made could be established at the University for the benefit of the student organization.
    • Access to the financial tab of Engage which includes the Organizational Account Number, current account balance, and ability to create purchase requests for Purchasing Card (P-Card) access. P-Card access is dependent on available funds in the organization’s account.
    • For more information, visit the section on organizational funds. 
  • Accessing services and support
    • Organization Email and Google Group accounts through the Office of Media Services.
    • Advising and supporting services from the Office of Campus Activities.

 

Responsibilities​ ​of​ ​Recognized​ ​Student​ ​Organizations
Recognized student organizations are expected to meet the following requirements to remain in good standing with the University:

  • Compliance
    • Comply with all local, state, and federal laws and regulations and with the University’s policies and requirements, as set forth in the Student Organizational Policies Section.
    • Attend or participate in all required training sessions, including those held annually or online.
    • Secure appropriate insurance coverage, when applicable, for organizational activities.
  • Leadership
    • Develop and ensure successful officer transitions including good record keeping, a detailed transition packet, and a new officer orientation.
    • Manage the organization’s finances responsibly by maintaining accurate financial records, implementing appropriate procedures, and meeting all financial obligations.
  • Accurate Representation
    • Clearly and accurately identify the student organization’s relationship with the University in print and electronic publications, on websites, and in promotional materials, fundraising, contracts, and other activities. In all dealings with third parties and written materials, the student organization is required to include the appropriate disclaimers.
    • In all written materials, student organizations should describe themselves as: “A student-run organization at the University of the South.”
  • Advisers
    • Have an adviser who is an employee or alumnus of the University and one who holds a personal interest or professional expertise that relates to the organization he or she is advising.
    • Consult regularly with the adviser regarding the activities of the organization. They are a vital resource that can give advice on how best to plan and execute all organizational events.
    • Invite advisers to attend meetings and events on campus to keep them involved in the organization’s activities.
    • The role of the advisor includes:
      • MAINTENANCE FUNCTIONS
        • Providing continuity with the history and tradition of past years
        • To assist student leaders in building public relations
        • Providing advice when called upon
        • Helping students understand and abide by College rules
        • Arbitrating intra-group disputes
      • GROUP GROWTH FUNCTIONS
        • Teaching the techniques and responsibilities of being a good leader and follower
        • Coaching the officers in the principles of good organizational and administrative practice
        • Teaching the elements of effective group operation
        • Developing procedures and plans for actions
        • Keeping the group focused on its goals
        • Stimulating or even initiating activities and programs
      • PROGRAM CONTENT FUNCTIONS
        • Introducing new program ideas with an intellectual flavor
        • Providing opportunities for the practice of classroom-acquired skills
        • Helping the group to apply principles and concepts learned in the classroom
        • Pointing out new perspectives and directions to the group
        • Supplying expert knowledge and insights of experience