Adding Users to a Google Group

Ready to expand your Google Group's reach? Learn how to add people to your Google Group – whether by invitation, direct add, accepting requests, or even bulk upload. Plus, learn how to easily manage, remove, and find existing members for seamless collaboration.

If you are a Google Group Owner or Manager, or if you have permission to manage members in someone else’s Google Group, you can add people to the group in the following ways:

Add Members by Invitation
Add Members Directly
Accepting Requests
Bulk Upload

Add members by invitation
  1. Login to https://groups.google.com
  2. Select your Group to manage
  3. On the left menu, click Members.
  4. At the top of the member list, click the Add members button.
  5. At the bottom of the popup, next to Directly add members, click Turn off.
  6. Enter the email addresses of people you would like to invite. Multiple email addresses can be added using a comma as the separator.
    • Optional: Enter text in the “Write an invitation message” field.
    • Note: The welcome message is optional except in the case where the user is external to Sewanee and does not have a Sewanee email address.
  7. Click Send invites.
  8. To resend or revoke pending invitations, click Members > Outstanding invites.

Add members to your group directly
  1. Login to https://groups.google.com
  2. Select your Group to manage
  3. On the left menu, click Members.
  4. At the top of the member list, click the Add members button.
  5. Enter the email addresses of the people you would like to add to the Group members section. Multiple email addresses can be added using a comma as the separator. 
    • Optional: Enter text in the “Write an invitation message” field.
    • Note: The welcome message is optional except in the case where the user is external to Sewanee and does not have a Sewanee email address.
  6. Click Add Members.

Accept requests to join your group
  1. Login to https://groups.google.com
  2. Select your Group to manage
  3. On the left, click Members > Pending Members.
  4. To Approve or Reject one requester, click the gray Approve request or Reject request icon at the end of the users row.
  5. To bulk Approve or Reject requests, select all of the users for the action then click the blue Approve request or Reject request icon.
Bulk Uploads for Adding Users

To bulk add more than 25 users to a group:

  1. Create a .csv file using Microsoft Excel or Google Sheets. The only information needed is the user's email address.
  2. Log into helpdesk.sewanee.edu using your Sewanee Userid / Password
  3. On the Left menu click Help Desk
  4. Click Choose Action then select New
  5. In the Description fields indicate the name of the group and that you wish to bulk add members. 
  6. Under Category select GSuite as the Subcategory of Technology Services
  7. Under the Attachments section, click the Add Attachment button and select your .csv file.
  8. Click Save Button to submit the ticket.
  9. Someone from the GSuite team will reach out to you when the upload has been submitted.