Applying for Reinstatement or Returning from a Leave of Absence
Below are the steps you need to return.
Applying for reinstatement
- Review the Leaves of Absence, Withdrawals, and Reinstatement.
- If applying for reinstatement following a suspension or medical leave of absence or other personal withdrawal, you may need to provide documentation as part of your application; see your letter of separation for any specific requirements. You will want to get that documentation together before beginning the reinstatement application, as you will be asked to upload your documentation. Also, be sure your student account is paid in full at the time of application. We will not review applications or requests from students whose accounts are not paid in full.
- For full consideration, applications for reinstatement and notifications of a return from a standard (non-medical) Leave of Absence (LOA) must be received by November 1 and April 1 for the following semester; this allows students who are approved for reinstatement to register for classes with their cohort. Applications and notifications received after these dates will be reviewed on a rolling basis, with a typical cycle taking at least two weeks. No applications for reinstatement or notifications of return from a standard LOA will be considered within ten working days of the start of the next full semester.
- You may be required to have a conference with one of the deans as part of the process.
- Be aware that the reinstatement process is entirely separate from the financial aid process. If financial aid is a component of your decision to return to Sewanee, your aid application materials must be submitted and your financial aid determined prior to submitting your reinstatement application. This will allow you and your family ample time to identify any arrangements needed to pay your portion of expenses and insure you are prepared financially to return to Sewanee.
Returning from a Medical Leave
- I had to take a leave of absence during a semester in order to pursue medical treatment. But now I’m 100% ready to go!
- Complete the returning from a Medical Leave of Absence form. Note: you will have to provide documentation: download and complete Medical Documentation for Reinstatement with your health care provider. You will be able to attach those forms to your application, or submit them later, but no action can be taken until we have the documentation. With any PDF uploaded to your application, be sure your name is clearly part of the file name.
- Note: you may be approved for a “conditional reinstatement,” meaning that we will need final documentation at a later point, closer to the start of the next semester. For example, we may need to see a physician’s final evaluation. There may be expectations for your return, too, such as continuing your treatment plan here on campus.
Returning from a Personal Leave
- I chose to leave Sewanee for my own, non-medical reasons. This may have been during a semester or after a semester was over (like during the summer).
- Complete the returning from a Personal Leave form. Note: You will be asked to indicate how you have spent your time, and you will want to upload any supporting documentation. (For example, if you say you worked, then provide first and last pay stubs, blacking out your social security number.) With any PDF uploaded to your application, be sure your name is clearly part of the file name.
Returning from a Suspension
- I was suspended from Sewanee for disciplinary, academic, or Honor Code reasons.
- Complete the returning from a suspension form. Note: Your letter of suspension will have indicated any required steps or expectations for reinstatement. You will be asked to upload appropriate documentation. Be sure you are thorough and complete. If you attended another college or university, you will need to download, complete, and then upload the statement of good standing (one for each college attended). Have this document ready as a PDF before you begin. You'll also attach a screenshot or scan of your schedule (with grades, if available)--though this does not replace the official transcript you must send to our Registrar.
- If you worked while away, and you are required to document it (or just want to prove evidence of how you spent your time), create a single PDF showing your first and last pay checks. You should black out your social security number. Have this document ready as a PDF before you begin.
- If you completed volunteer work while away, you should prepare documentation in a similar fashion (a single PDF with a letter or other documentation detailing the dates you worked and approximate hours per week). With any PDF uploaded to your application, be sure your name is clearly part of the file name.
- Note: you may be approved for a “conditional reinstatement,” meaning that we will need final documentation at a later point, closer to the start of the next semester. This will be true, for example, of students who are taking classes but who do not yet have a final transcript, or students who were supposed to work 6 months but at the time of application had worked only 5 months.
Returning from a leave of absence
- I was approved for a formal Leave of Absence, and now I’m ready to return and resume my studies.
- Complete the returning from a Leave of Absence form.
- Note: if you extended your leave of absence without approval from the Dean, or if you will have been away for more than a year, you were re-classified as a non-returning student and you must complete the process for a “personal withdrawal” above.