Important Dates               

EASTER (Spring) MOVE-OUT
  • April 25 : Late Stay request submission deadline at 11:59 p.m.
  • May 9: First-year and Sophomore Students Move Out by 10 a.m.
  • May 12: Junior and Senior Students Move out by 10 a.m.
Checkout Process

All checkouts will be conducted through the check out process. Each resident is provided instructions via email of how to complete the check out process and given the information at the hall closing meetings. During the check out process students are required to move all personal belongings out of their space, clean the room, and turn their key. Please put key in a labeled envelop at the key drop off box in their residence hall or outside the Residential Life Office in the Bishop Commons.

Students who do not complete each step of the process will be fined for an improper checkout which is $100. If a student does not return their key at the time of check out there will be a $100 charge applied to their account for the cost of Facilities Management to replacement the lock and cut new keys to the assigned room. 

Late Checkout

If you check out after 10 a.m. on the day that any undergraduate housing owned by the university are closing, you are subject to a $100 per day late checkout fee. You should plan accordingly, slow elevators and traffic are not valid reasons to waive this charge.

Extended Stay Request

If you need to check out after 10 a.m. on the day the Residence Halls are closing, you must submit an Extended Stay Request by the above-listed deadline, and receive prior written permission from the Residential Life office. A staff member from the Office of Residential Life will notify you of your Extended Stay approval or denial via email. If approved for an extended stay the charge will be $37 per night.

Room Inspection and Damages

Room Inspections

  • Any new damages that are found during room inspection will be billed to your account, and an email will be sent to your Sewanee email address to alert each student. Students will have 30 days to dispute the charge. After 30 days, the charge cannot be disputed or removed. 

    Frequent damage charges include:

    • Trash in the room

    • Damaged blinds

    • Damaged walls from things hung inappropriately

    • Furniture removal by Facilities Management

If you have any damage, you should submit a work-order.

Abandoned Property

Personal belongings left in your room after you have vacated are labeled as abandoned property. Abandoned items are immediately discarded and not stored by Residential Life per the Housing Contract and University Policy. Residents may be charged a fee depending on items left behind.

Cleaning

Cleaning the space upon move-out is the responsibility of everyone in the room, suite, townhome, and/or house. To leave your room in the best condition possible, take the following steps:

  • Remove all personal belongings.
  • Vacuum and sweep floors. 
  • Tidy the Bathrooms.
  • Remove tape, adhesives, 3M strips, stickers, posters, and marks from walls.
  • Wipe down all flat surfaces.
  • Remove all garbage, and clean trash receptacles.
  • Remove all food from the refrigerator and freezer.
  • Clean appliances such as refrigerators, ovens, and stovetops inside and out.

Summer Storage

Residential Life, per university policy, is unable to store items for students. For students looking to store items over the summer Residential Life has partnered with  Campus Storage to offer these services.

Office of Residential Life is excited to partner with Campus Storage to bring you stress-free summer moving and storage—designed to make your move out easier!

🔹 No hauling stuff home.
🔹 No renting a storage unit.
🔹 No breaking your back moving boxes.

HOW IT WORKS:

 STEP 1: Pick a date for in-room pickup of your belongings.
 STEP 2: Receive packing materials ordered to pack your belongings (boxes, tape, bubble wrap—everything you need!).
STEP 3: Campus Storage professional movers do all the heavy lifting.
 STEP 4: Campus Storage stores your belongings in our climate-controlled storage facilities.
 STEP 5: When you’re back, in-room delivery to your new residence is included!

 FREE pickup & delivery
 Priority deadline to sign up: May 2!

Have questions? Please reach out to Residential Life via email at reslife@sewanee.edu.