First-Year and Sophomore students must move out of their residential hall by Friday, May 10 at 10:00 a.m.
Junior and Senior students must move out of their residential hall by Monday, May 13 at 10:00 a.m.
Failure to depart by the communicated deadline will result in fines and/or a referral to the student conduct process.
Some students with specific University commitments or special circumstances may be granted permission to stay late. Attempting to stay late without permission will result in a fine and/or a referral to the student conduct process. The Office of Residential Life will coordinate approved late stays early arrivals with University program directors. Students are expected to fill out a Late-Stay Request form. The Late-Stay Request form is located in the self-service portal and will remain open from Monday, April 15 to Friday, May 3.
All students must check out of their assigned house for summer winter break. Please review and complete the check-out procedures listed below.
Students must plan to take ALL belongings with them for the summer, including medications, credit cards, driver’s licenses, passports if needed for traveling, house or car keys, etc. Any items left behind will either be donated or discarded.
Students must complete the following actions before departing campus for the break:
Remove ALL trash and recycling from the room and place it in the appropriate receptacle.
Clean the room to ensure it is not unnecessarily dirty.
Place any appropriate items for donation in designated areas in the residential communities.
Secure the room: close and lock all windows, lower and shut all blinds, and turn off the lights.
Scan the QR code to fill out the Express Checkout Form.
Turn in keys to the key dropbox either in the residence hall or outside of the Office of Residential Life.
The Late Stay Request form is currently open and will close at 11:59 p.m. on May 3. Any student that needs to stay past their designated move out date and time will need to complete the request form. Residential Life will send out approval/denial responses once the form closes. There is a $33 per day late stay charge for any day past the designated move out date. Only those approved to stay for unique circumstances outside of University programs will be charged the per day rate.
Students who want to reside on campus over the summer must fill out a summer housing application located in Engage. Students must either be enrolled in summer school classes or working/interning this summer to qualify to live on campus. For further questions please reach out to reslife@sewanee.edu.
Late departures delay the final closure of the halls and houses, and will incur fines.
Anything left in the room after checking out is considered abandoned. The items will be discarded.
You will need to keep your student ID. It is your responsibility for the four years you are here. Keys will need to be returned to the key dropbox either in the residence hall or outside of the Office of Residential Life.
Students staying on campus for the summer may keep their bike or vehicle on campus. Vehicles are not required to be registered, however you will need to obtain a bike sticker to place on your bicycle. All students not here in the summer need to take their bike or vehicle with them when they leave. Any bikes left behind without the summer bike sticker will be donated. All vehicles left behind will be towed and impounded.
Visit the Sewanee Police Department for bicycle registration.
No. Only students with a valid need to return early for the Advent 2024 semester (participation in a university program, athletic team, etc.) may return prior to August 25. Students who are not participating in one of the approved early arrival programs but believe they have a need to return to their residence early (e.g. special international travel concerns, etc.) may petition for permission to return to campus early at a later time. Approval is not guaranteed, and students may NOT return early without written permission in the form of an approval message from the Office of Residential Life.
Students who do not turn in keys will be charged $100.00 for key replacement fee.
Students who do not complete the express checkout form will be charged $50.00 for an Improper Checkout Fee.
Students will have 30 days to dispute any damage charges if desired. After 30 days, the charge cannot be disputed or removed.
We commonly see the following damage charges: trash in the room, damaged blinds, damaged walls from decorations hung inappropriately, and furniture removal by Facilities Management.
