- April 28, 2021: Update sent to the sewanee Community with an update on campus masking Policy
- April 26, 2021: Update sent to students via email re "popping the Bubble"
- MARCH 26, 2021: UPDATE SENT TO STUDENTS VIA EMAIL RE CHANGE TO QUARANTINE PERIOD AFTER OVERNIGHT LEAVE
- JAN. 26, 2021: COMMUNICATED TO STUDENTS VIA Email
COVID-19 Interim Policies for Students—Spring 2021
Living in community means that we are committed to the well-being of all community members, and we agree to make choices with integrity that benefit community safety over individual desires. This requires commitment. The University believes that Sewanee students will rise to the occasion and follow these and other guidelines to be together and in community on the Domain.
As outlined in the EQB Guide for Living in Community, students are expected to follow University policies, procedures, and directives. Accordingly, the University has established interim policies with the goal of providing the safest environment for students, faculty, and staff to learn and live together on the Mountain. The University (in accordance with the Centers for Disease Control’s guidance) has issued policies for all members of the Sewanee community in order to resume in-person classes for the Easter term 2021. These interim policies may change. Please check them often. Any updates or modifications will be posted to this website, and notifications will be sent to your Sewanee email address.
The health and safety of our campus and community involves each of us—students, faculty, staff, and residents. In order to return safely to campus and continue with an on-campus experience, we must all commit to doing our part to help prevent an outbreak and spread of the novel coronavirus. This is most clearly stated in a set of Community Health Commitments every member of the Sewanee community is expected to support:
COMMUNITY HEALTH COMMITMENTS
- I will wear adhere to the University's masking policy. Including rules for specific events or facilities.
- I will maintain six feet of distancing from others whenever possible.
- I will practice safe hygiene (washing my hands frequently, covering my mouth when I cough or sneeze).
- I will get tested for COVID-19 when requested to do so.
- I will participate in contact tracing in accordance with the University protocol, as needed. I will be honest and forthright in tracing efforts. I will do my best to be responsible for knowing and tracking my encounters with others, daily.
- I will seek support as needed for my mental health and well-being and be mindful of the mental health needs of others.
- I will kindly encourage compliance in my community.
- I will call the University Wellness Center immediately if I have a fever, have shortness of breath, lose taste or sense of smell, or otherwise feel ill. I will encourage my peers who seem ill to call the University Wellness Center for assistance.
- I will take additional care to secure my room and belongings. I understand that if I forget or lose a key (or ID), staff will not freely unlock spaces without fines being assessed. This practice will assist in limiting contact (especially after hours) with student staff and professional staff.
Policies and procedures
This section includes policies and procedures developed in response to the COVID-19 pandemic, and students are expected to follow each item as written. Students are responsible for knowing these policies and directing questions to the Dean of Students Office when they arise. These interim policies may change. Please check them often. Any updates or modifications will be posted to this website, and notifications will be sent to your Sewanee email address.
- Updated Masking Policy:
Outdoors: Masks not required, regardless of vaccination status, with the exception of gatherings larger than 200 in attendance.
Indoors: Vaccinated and unvaccinated individuals must wear a mask at all times, unless alone, asleep, eating or drinking, or maintaining proper distance.
- Residence Halls/On-Campus Housing: Students will have access only to the hall where they reside, and should expect to adhere to social distancing protocols (i.e., maintaining a separation of six feet from other individuals and wearing a face covering) in the common areas of the hall. Students do not need to wear a mask in their own residence hall room. Residence hall amenities such as kitchens and study lounges may be available for use on a more limited basis; they will be marked or appropriate use will be explained in residence hall meetings. While students will only have Sewanee ID access to their assigned building, they will be able to visit their friends in other buildings, provided the 3W’s are still followed. Students MUST thoroughly clean shared bathroom spaces in suites and houses daily.
- Campus Visitors/Guests: As of April 26, parents, family, and friends may visit campus. Note that outside visitors are still not permitted to go inside residence halls and/or stay overnight on campus.
- Leaving Campus: Students may leave the Domain without restriction. However, students are expected to practice the 3W's (wear your mask, wash your hands, watch your distance) not only when on the Domain, but when you leave it as well.
- Testing/Isolation/Quarantine: Weekly surveillance testing will continue for unvaccinated individuals through May 13 for students on campus during the 2020-21 academic year. For summer program participants, weekly surveillance testing will be performed for unvaccinated individuals only. As-needed testing will take place if either a student or employee is symptomatic or has a known exposure to a probable or confirmed positive case.
Students who are diagnosed with COVID-19 MUST be isolated, as directed by the University. This will mean moving to a different housing space, having reduced contact with other persons, following directives from medical professionals, attending classes remotely, and other restrictions. The duration and circumstances of the isolation/quarantine may vary. Any student not following directives for testing/isolation/quarantine will be asked to transition to remote learning away from campus for a minimum of 7 days and will need to secure their own transportation. Designated quarantine and isolation facilities will not be available beginning May 17, 2021.
- Emergency Contact: Students MUST update their Banner record no later than the date of arrival on campus, to include a current emergency contact with phone number and to include the student’s current cell phone number. Ongoing updates should be made as needed to maintain accurate records.
resolution of policy violations
Any reported violations of these interim health policies may result in a warning (written or verbal) or swift resolution by the Dean of Students or her designee to protect the campus community and reduce the likelihood of an outbreak. There will be no opportunity for appeal. A reported violation of these interim health policies, without an associated Code of Conduct violation, will not be adjudicated through the EQB Guide to Living in Community.
Some violations of these interim health policies may result in a warning without the need to meet. For instance, a student might receive a written warning for not properly wearing a mask, or for gathering in a group that is too large to maintain six feet of distance. Other violations may result in a letter or call from the Dean of Students or her designee to discuss a policy violation that could result in the student being asked to leave campus to study remotely for a period of time. For instance, a student who fails to test according to the weekly testing protocol, leaves campus without permission, or hosts an off-campus guest on the Domain will be asked to leave campus for a 7-day quarantine period at their own expense. (Quarantine period changed from 14 days to 7 days effective March 26, 2021.) Flagrant and repeat violations of these interim health policies may result in additional quarantine periods away from campus or a transition to remote learning for the remainder of the semester.
Any reported conduct issues jointly occurring with violations of these interim health policies may be adjudicated through the process outlined in the EQB Guide to Living in Community with additional sanctions. The Student Conduct Board or Director of Community Standards will adjudicate student Code of Conduct cases as outlined in the EQB Guide for Living in Community. The Director of Community Standards and Dean of Students reserve the right to amend hearings to limit contact and exercise distancing to protect students. Students should follow the procedures communicated by the Dean of Students Office.
Any flagrant and repeat violations of these policies may lead to students being asked to leave campus for 7 days, or to study remotely for the remainder of the semester or academic year.
details about required quarantine periods
When a student is asked to leave campus to quarantine for 7 days (or more), the following stipulations apply. Specifically, students will be permitted to return to Sewanee and to reside on campus, provided that they:
- Quarantine at home or otherwise away from Sewanee for the required number of days. If your permanent residence is in Sewanee, while in quarantine you may not be on central campus or the Sewanee Village; you may not attend events or parties; and you may not enter University buildings.
- Test negative on a University-administered COVID-19 test after that quarantine period, and pay for the test.
- The University will not provide funds for travel, housing, or food for students sent away for violations of the COVID-19 policies. Students must secure their own arrangements.
- Students sent away for COVID-19-related infractions will not be allowed to quarantine in any University spaces, including St. Mary’s.
- Students will not be reimbursed room and board for the time they are away from campus.
- Flagrant violations of the COVID-19 Interim Policies for Students may result in your transition to remote learning for the remainder of the semester.
Restrictions imposed for violating policies and procedures relative to Sewanee’s COVID-19 interim public health policies may be temporary or permanent restrictions based on the nature of the violation.
student organization policies, procedures, and resolution of violations
Student Organization Registered/Unregistered Gatherings, Events, and Parties: All student organizations, including Greek organizations, are encouraged to hold all meetings (leadership and full-member meetings) via an appropriate video conferencing platform (such as Zoom, Google Hangouts, or Skype), even if fewer than 10 people attend. Virtual meetings are required for meetings where more than 10 members will be present. All events must be registered and approved, without exception. No matter what the gathering limit is throughout the semester, any event with more than 10 persons must take place outside, unless prior approval is provided through the Engage event registration process. All events must have a guest list. For more information on student organization events, please visit the Student Life FAQs for COVID-19.
All registered student organizations, including Greek organizations, that violate these interim public health policies or procedures will receive a written warning and/or restrictions as a result. For instance, if a group hosts an approved event but struggles to maintain mask and distance policies, the group may receive a warning and guidance on how to improve in the future. However, in situations where significant concern for community impact occurs, the organization’s leaders and advisors may be required to meet with a member of the Office of Campus Activities via Zoom to discuss immediate restrictions. For instance, student groups who willfully disregard policies for masking and distance, and those who host unregistered events, will be immediately restricted from hosting future events for specific periods of time.
Violations of policies outlined in the Student Organization Handbook will be adjudicated using the process outlined there, however, some expediency will occur when interim public health policies are also violated. The Assistant Dean of Campus Activities and Dean of Students reserve the right to amend this process to limit contact and exercise distancing to protect students. Student organization leaders should follow the procedures communicated by the Dean of Students Office.
Please use the links provided in this document to find details on processes and protocols unique to events and departments. Students should direct questions about community standards and student conduct to the Dean of Students Office at firstname.lastname@example.org.
Please use the avenues already available on campus to report any violations of these policies to the Dean of Students office and/or Sewanee Police Department as necessary. We encourage community members to kindly encourage compliance by drawing a student’s attention to issues when they arise, using the LiveSafe app and via the online Reporting webpage within the Dean of Students Office.