The philosophy behind the sanction process is developmental. We believe in an ongoing developmental process of individuals assuming responsibility for the effect of their behavior on themselves and others. Additionally, students are expected to engage in behavior that creates a mutually beneficial living and learning community for all. It is important to note that empathy does not preclude accountability in determining sanctions.
There are three categories of sanctions issued: Disciplinary status, Punitive sanction and Educational activity. Disciplinary status refers to the type of reprimand issued (warning, probation, etc.), while punitive sanction is often a fine, restitution or restriction, and finally educational activities vary widely and aim to have the highest impact on future decision-making and behavior change.
Please note that violations of the drug policy will result in immediate suspension from the University. Should a student be reinstated and have a second violation of the drug policy, that student will be expelled. This sanction will be applied broadly as Sewanee takes a zero-tolerance approach to drugs in our community. Students who bring drugs to the Domain, use drugs or are knowingly in the presence of drugs risk suspension.
In all cases, sanctions can include, but are not limited to, the following:
- Warning: written notice given to draw your attention to the fact that your behavior was not appropriate and violated University policy.
- Limited Probation: a period of time during which any further violation of policy puts the student’s status with the University in jeopardy. Limited Probation could potentially affect the student's’ ability to represent the University in leadership positions or on athletic teams, participation in student activities or study abroad opportunities, entrance into University residence halls or other areas of campus, or contact with another specific person(s). This probation is limited in duration and will typically be assigned for no more than 1 semester.
- Institutional Probation: a period of time during which any further violation of University policy will result in suspension for no less than 1 academic semester. Institutional Probation will affect a student’s ability to represent the University in leadership positions within student organizations or programs, participation in student activities and study abroad opportunities. A student on Institutional Probation will be considered to not be in good standing and such will be reported to campus partners who request a conduct check for a University activity.
- Suspension: separation from the University for a specified period (not less than 1 academic semester), which includes loss of all tuition, fees, coursework, and other privileges of an enrolled student regardless of the time in the semester when the sanction is imposed. Separation from the University in this manner may result in the grade of W for all courses regardless of the time in the semester when the sanction is imposed. Any student who is suspended will automatically be barred from campus and will be expected to leave campus within 3 class days. In cases where campus safety is an issue, a suspended student may be asked to leave immediately and/or may be provided a police escort to retrieve belongings. Further stipulations may be added for students who had previously been slated to graduate.
- Indefinite Suspension: separation from the University for an indefinite period, which includes loss of all tuition, fees, coursework, and other privileges of an enrolled student, regardless of the time in the semester when the sanction is imposed. Separation from the University in this manner may result in the grade of W for all courses, regardless of the time in the semester when the sanction is imposed. Any student who is suspended will automatically be barred from campus and will be expected to leave campus within 3 class days. In cases where campus safety is an issue, a suspended student may be asked to leave immediately and/or may be provided a police escort to retrieve belongings. Further stipulations may be added for students who had previously been slated to graduate.
- Expulsion: separation from the University without the possibility of readmission. A student will lose all tuition, fees, coursework, and other privileges of an enrolled student, regardless of the time in the semester when the sanction is imposed. Separation from the University in this manner will result in the grade of W for all courses, regardless of the time in the semester when the sanction is imposed. Any student who is expelled will automatically be barred from campus and will be expected to leave campus immediately and/or may be provided a police escort to retrieve belongings. Expelled students are not permitted on the Domain without express permission from the Dean of Students.
Fine / Restriction
- Housing relocation: the University reserves the right to relocate students as appropriate to ensure safety and a productive learning environment for all students.
- Removal from University housing: a person removed from University housing for conduct reasons will be responsible for all housing charges assessed for the semester he/she is removed. Additionally, the student will be responsible for the complete payment of his/her current meal plan, unless he/she receives an exemption from the Dean of Students.
- Restitution: a person causing damage or contributing to damage of any property or person may be responsible for paying to repair, replace or make right the situation.
- Fines: a student who violates University policy will be assessed a fine in certain instances. The University recognizes that fines are effective deterrents to some types of behavior and therefore all fines are published annually.
- Loss of privileges: specific privileges to be involved in the Sewanee community and represent the University may be limited or lost as a result of violating University policy, including but not limited to the privilege to move off-campus, membership in co-curricular organizations, ability to participate in recruitment for Greek organizations, and/or remaining in residence halls beyond finals.
- No-Contact Order: individuals may be issued mutual no contact orders which may also limit access to certain areas of campus in the effort to provide safety and productive learning environments. Contact between these persons is not permitted even through third parties and social media. No contact orders may also be issued outside of sanctioning in an effort to preserve the educational environment for both parties.
- No-Trespass Order: the University will limit any person from coming to the Domain or campus as appropriate. This order is typically issued by Sewanee Police in consultation with the Dean of Students.
Educational Activity / Intervention
- Parental notification: The University reserves the right to notify parents/guardians of dependent students regarding any health or safety risk, change in student status, or conduct situation, particularly alcohol and other drug violations. The University may also notify parents/guardians of non-dependent students who are under age 21 of alcohol and/or drug policy violations. The University may contact parents/guardians to inform them of situations in which there is a significant and articulable health and/or safety risk. The University also reserves the right to designate which University officials have a need to know about individual conduct reports pursuant to FERPA.
- Reflection essays: a student may be asked to research and reflect on a violation involving safety, behavior unbecoming, a particular state or federal law, or other relevant issue and will write a 3-5 page paper on the subject.
- Letters of apology: students may be assigned to provide a reflective letter of apology.
- Letter to my future self: students may be asked to write a reflective letter to their future self (in 5 or 10 years) explaining the violation and reflecting on what they hope the impact of this learning moment to be. Letters are submitted to a website and sent back to students at a future date.
- Required attendance in educational seminars or programs: there are several in-person and online educational seminars and workshops that students may be assigned to attend that are specifically designed to address the issue or behavior. On occasion, students may be asked to pay for these classes or services as applicable.
- Drug Testing: students will have 24 hours to complete and submit a drug test at a local facility. Any failed, missed, late, or diluted tests will constitute a failed test and subject the student to further sanctioning. These tests are random and students who are selected will be contacted via Sewanee email and phone.
- Substance use assessment: students may be required to complete a substance use assessment with a qualified counselor to assess if further treatment is needed, and to provide verification that the assessment has been completed. Counselors may only report to verify completion, however, should there be a concern about the student’s ability to persist or safety, the counselor may report this to the University.
- Conduct forgiveness hours: hours that are assigned to a student for the purpose of service to the University community on the Domain. These hours must be completed by the established deadline to avoid fines and other additional punitive sanctions. These hours are not optional.