Assistant Dean Lauren Goodpaster let students know that the size of student organization gatherings has been restored to a maximum of 50. Guest lists are required for contact tracing purposes.

September 17, 2020

Dear students,

Thank you for all of your attention and diligence in following public health guidelines to keep our campus safe and healthy. Our ongoing testing and contact tracing program has been very successful—thanks primarily to your individual and collective efforts. 

As you may recall, a temporary policy was recently put in place limiting student organization gatherings to 10 attendees. This was done in response to three students testing positive for COVID-19 during a three-day timespan. We write to let you know that the size of student organization gatherings is now being restored to a maximum size of 50, with one very important and required condition: All gatherings now require a guest list

Any planned student organization event must be registered on Engage at least five days in advance. Once the registered event has been approved, it will have its own event pass, which will be used to check in attendees via the Corq app. For small, spontaneous gatherings of student groups (with 10 or fewer attendees), you should still keep a record of who was in attendance to be used if contact tracing becomes necessary. Simply use your phones to make a record of where you were, when you were there, and who you were with.

Why is a guest list required? Our ability to conduct thorough contact tracing is a vital part of managing a potential community outbreak of COVID-19 (and thus allowing students to remain in Sewanee for an on-campus experience).

When a student tests positive, our contact tracing team works backward in time, looking at that individual’s close contacts. A close contact is defined as any individual who is within six feet of an infected person for at least 15 minutes, unmasked. Guest lists from social events will be used to inform our contact tracing process. Please be aware of the risk that you are taking when you attend any social gathering.

Please keep in mind that student organizations are expected to uphold our COVID-19: Interim Policy for Students. Any group that does not will be held accountable and may lose the privilege of being able to host future events this semester.

Should you have any questions, please contact or

Thank you for all that you do to help keep Sewanee healthy!


Lauren A. Goodpaster
Assistant Dean, Student Life