Last updated: January 18 at 6:30 p.m.

The FAQs will be updated as needed.

  • New transfer students, students returning from remote study, and students returning from a leave of absence should receive their housing assignments on Wednesday, Jan. 20. Questions, contact reslife@sewanee.edu
  • Information about athletics.
  • Information about move-in.

Frequently Asked Questions

Health & Safety | in the classroom | Student Life | Tuition & Finances

 

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Events | Move-InResidential Life

General Information

When will students receive their housing assignments and roommates?

New transfer students, students returning from remote study, and any students returning from a leave of absence from the University should receive their housing assignments on Wednesday, Jan. 20. If you have questions, please contact reslife@sewanee.edu.

CAN STUDENTS BRING THEIR CARS TO CAMPUS?

The University discourages students from bringing a vehicle to campus to reduce the likelihood of the virus being brought to campus by those traveling outside of our testing strategy and health practices.

once they're in sewanee, WILL STUDENTS BE ALLOWED TO LEAVE CAMPUS?

Students bringing a vehicle to campus will be asked to limit use for only essential purposes, which are defined below. In those cases, you must register your trip with the Dean of Students Office prior to leaving. Failure to register your trip or dishonesty when completing the registration form will likely result in disciplinary sanctions, as this is an important step in helping to keep the community safe.  

Unlike during the Advent semester, you will not be asking for permission to leave campus and will not receive an email back from the Dean of Students Office. You will simply be “registering” your trip off-campus. We again trust that you will uphold the Honor Code and embody the spirit of EQB when registering your essential travel.

You are expected to practice the three W's (wearing a mask, washing your hands, watching your distance) and return immediately to campus following your registered appointment. You are not permitted to make any other stops while you are out.

WHAT IS CONSIDERED ESSENTIAL TRAVEL OFF CAMPUS?

Essential travel includes:

  • Doctor appointment
  • Dentist appointment
  • Eye appointment
  • Mental health appointment
  • Prescription pick-up 
  • Fuel for vehicle (in Monteagle only)
  • Mandated court appearance
  • It is outside of University Health Services business hours, and I need to get emergency/urgent medication or supplies.
  • Emergency technology needs
WHAT HAPPENS IF I NEED TO LEAVE CAMPUS OVERNIGHT OR FOR AN EXTENDED PERIOD?

Students who choose to travel away from Sewanee overnight for any reason (e.g., wedding, funeral, out-of-town medical appointment, personal reason) will be required to register their trip with the Dean of Students’ Office and the Office of Public Health. It is the responsibility of the individual student to inform their faculty, advisor, and area coordinator of their leave. 

Students who have taken leave must quarantine away from campus for 14 days and then (if symptom-free) have a negative COVID-19 test from University Public Health on day 14 before they will be permitted to return to their on-campus residence and in-person classes. Students must schedule their return for testing with the Office of Public Health (931.598.1010 or publichealth@sewanee.edu). Testing hours are Monday through Thursday from 10 a.m. to 2 p.m. 

The University is NOT responsible for any costs associated with elective travel away from or back to campus. Students will be responsible for their own lodging and transportation. Room and board refunds will NOT be given for students who elect to leave campus during the semester.

After testing, students must wait away from campus and away from others while they wait for their test results. If students have their own car, they can leave campus while they wait for their results, provided they stay away from others, do not eat inside restaurants, practice the 3W's, etc. 

WHAT IF I DON’T HAVE A CAR? WHERE CAN I WAIT FOR MY TEST RESULTS IF I HAVE BEEN AWAY FROM CAMPUS AND NEED A NEGATIVE RESULT BEFORE RETURNING TO MY RESIDENCE AND IN-PERSON CLASSES?

If you have been away from campus, have tested and are waiting for your results, and do not have a car or a place to wait off campus, the University is providing a waiting room (with snacks!) in the Bishop’s Common. Students who need to remain on campus to wait for their results must go straight there and remain there until they receive a negative test result. Students should use the front entrance of the Bishop’s Common and follow the directional signs to the waiting room.

WHY DO I HAVE TO STAY AWAY FROM CAMPUS FOR 14 DAYS AFTER AN APPROVED LEAVE, WHEN SOMEONE WITH A CONFIRMED COVID-19 EXPOSURE ONLY HAS TO QUARANTINE FOR 7 DAYS?

Based on our experience last fall, students who are granted approved leave for various events (weddings, funerals, etc.) are likely not attending such events on their first day of leave. So a possible exposure could occur later during their leave. The 14-day requirement assures us that students will be able to quarantine for an appropriate amount of time after attending an event.

Can I leave campus to attend church or a worship service?

Students are required to remain on campus unless absolutely necessary. Exceptions may be made for the reasons shown above. One good option for students wanting to connect to their religious community is to see if their home community offers streaming services. Additionally, Rev. Peter Gray (University Chaplain) and Cassie Meyer (Interfaith Advisory Council) are available to work with students to identify or create opportunities for religious observance and worship that are safe and on campus. For instance, members of the Sewanee Jewish Association have streamed services for significant holy days.  Please email them to discuss your specific situation.

Certain groups on campus have regular in-person worship services. These are typically announced in All Saints’ Chapel’s weekly “Worship, Welcome, Partner” newsletter as well as through the individual group’s Instagram accounts. Consider following @allsaintschapel, @sewaneecruofficial, or @sewaneecatholic for up-to-date information.

WILL STUDENTS HAVE ACCESS TO FITNESS FACILITIES?

Campus fitness facilities have been reconfigured to allow for social distancing and appropriate capacity for safe use. It remains likely that the hours and fitness equipment will be limited. Read more about operations at the Fowler Center. See information about Sewanee FitWell, the fitness facility in the new University Wellness Commons. FitWell currently closes multiple times throughout the day to clean, so it is recommended that students register for a workout time at fitwell.sewanee.edu to avoid being turned away. 

WILL VARSITY ATHLETIC TEAMS COMPETE THIS spring?

Following the Southern Athletic Association Council of Presidents’ vote to allow fall and winter sports student-athletes to compete in the spring 2021 semester, the University announced precautionary measures for its teams with the goal of keeping student-athletes, coaches, and game staff safe while limiting exposure to COVID-19. We hope that spring student-athletes will have the opportunity to compete within the conference, if the numerous moving parts—including testing, contact tracing, travel, facility use, etc.—can be aligned to allow for safe competition within the larger University goal of completing an on-campus semester. See the details on sewaneetigers.com.  

WILL STUDENTS BE ABLE TO MAINTAIN AND PERFORM WORK-STUDY JOBS?

Unless instruction is fully remote in the fall, students who have work-study jobs will be able to work their allotment of hours. Students and their supervisors will determine if work study will be in-person or remote. Those students whose regular jobs are not available because certain services are not in operation may need to apply for other open positions, or for new positions that are made available, in order to earn their allotment of work-study funds. Questions about work study can be sent to workstudy@sewanee.edu.

WILL THE SEWANEE OUTING PROGRAM HOST TRIPS AS USUAL?

The SOP will be holding trips this spring (the fall trips were very popular). Of course, we will make modifications and adjustments to follow University protocols. 13,000 acres offer a prime opportunity for social distance!

Events (back to top)

How will student organization events and meetings be different this semester?

All events will be smaller than usual and should take place outside. Proper physical distancing and masking will be required. More specifically, the following event procedures must be followed by all student organizations:

  • Any student event must provide a safety plan for the event consistent with the following requirements below. 
  • Student events must be outdoors and require 6-foot distancing and cloth face coverings, unless an exception is granted by Campus Activities. Student organizations can reserve outdoor space using EMS, Sewanee’s on-campus reservation platform.
  • Event sponsors must maintain a list of all attendees to facilitate contact tracing efforts, should they become necessary. 
  • Individuals waiting to enter a space must maintain 6 feet of physical distance from other individuals in line. 
  • Similarly, an orderly process must be used to exit spaces so that 6 feet of physical distance can be maintained.
  • Event capacities vary by space and have been recalculated according to available physical distancing. 
  • Per current Tennessee guidelines, gatherings and events must not exceed 10 people, at least through the end of February.  The University will reevaluate at the end of February and communicate updated guidelines. 
  • Student organizations must register every event on Engage and are required to use the Corq check-in app with Engage to assist with contact tracing.
  • All food and drink provided at events must be pre-packaged and single-serve only (no buffet-style or shared items such as pizza). 
  • No objects, beverages, or food should be shared among participants of the event.

Student organizations should also keep in mind that no guest performers (i.e. bands, speakers, DJs) will be permitted this semester. Please do not book or contract with any outside performer. 

In addition to student organization events, all student organization meetings are encouraged to take place virtually, via Zoom, Skype, Google Hangouts, etc. If more than 10 persons are scheduled to attend the meeting, then using a virtual platform is required.

What limits will be placed on the number of attendees at events and parties?

Consistent with executive orders issued by Gov. Lee, at this time (January through at least Feb. 27, 2021) events should not exceed 10 people. All events must have the capacity to keep 6 feet of physical distance between individuals in attendance. The University will revisit this limit at the end of February and will make updates if appropriate.

WILL GREEK ORGANIZATIONS BE ABLE TO MEET AND HOST PARTIES IN THEIR HOUSES OR ELSEWHERE?

Greek organizations will follow the same policies and procedures as all other student organizations for meetings and events. (See above.) 

WILL RUSH STILL HAPPEN? WHAT KIND OF RUSH EVENTS WILL BE ALLOWED?

Fraternity and sorority recruitment plans are still being finalized by the Interfraternity Council and Intersorority Council. Our council officers are collaborating with Student Life and Public Health staff to plan a recruitment experience that allows students to get to know our Greek organizations in a safe, fun way. Please check our Instagram for more information as it becomes available. Follow us @SewaneeGreekLife.

WHAT KINDS OF EVENTS WILL STUDENT GROUPS BE ALLOWED TO HOST?

Student organizations will be able to host events as long as they follow the event requirements as stated above.

Move-in (back to top)

WHERE SHOULD I GO WHEN I FIRST ARRIVE ON CAMPUS?

On their assigned move-in day, all students should proceed directly to the Fowler Center for COVID-19 testing. Because parking is limited, we suggest you park elsewhere on campus and walk to the Fowler Center if possible. Some parking is available at the Fowler Center; please follow directional signs for designated testing parking spots. You will also see signs for check-in. Do not go directly to your residence hall. See the details about what to expect on move-in day.

When can I move into my residence hall?

Students had the opportunity to select their own move-in date by the selection deadline of 11:59 p.m. on January 7. The Office of Residential Life assigned move-in dates to any students who did not make a selection. All students must be tested and receive a negative result prior to moving back into their room. Testing will occur between 8 a.m. and 11 a.m. on your assigned move-in day. Upon arrival, please proceed directly to the Fowler Center for testing. 

Are there any changes to what students can bring for their rooms in residence halls?

As was the case for the Advent 2020 term, supplemental personal furniture (such as futons, sofas, or unapproved personal beds) and other large items will not be permitted in residence halls. In the event that the on-campus semester must conclude earlier than anticipated, students will be required to fully move out of their rooms with relatively short notice. It is therefore strongly recommended that students limit their on-campus belongings to only what can be easily and quickly transported away from campus.

When should I arrive on campus on my assigned move-in date?

Students must arrive between 8 a.m. and 10:45 a.m. on their selected move-in date. While this may require greater attention to travel plans (e.g., spending the previous night in a hotel), these times have been chosen to permit same-day results for COVID-19 testing.

Am I allowed to bring a vehicle?

We are discouraging students from bringing a vehicle to campus.

If I’m bringing a vehicle, can a family member accompany me to campus in their own vehicle?

If a student is bringing a vehicle to campus, we prefer that they come to campus by themselves.

Should my family member leave campus immediately after drop-off?

Students who test positive for COVID-19 will be asked to leave campus and either complete a 10-day isolation period at home or at St. Mary’s (the University’s designated isolation and quarantine space). Families of students who do not have access to their own vehicles and/or students who do not wish to complete their isolation at St. Mary’s should remain in the area in the event their student needs to be transported home. 

My assigned arrival time is in the morning. Can I move it to later in the day to accommodate my travel time?

Students may need to arrive a day early and stay overnight at a nearby hotel in order to arrive on campus between 8 a.m. and 10:45 a.m. on their assigned arrival dates..

Residential Life (back to top)

WILL STUDENTS RETURNING FROM REMOTE STUDY LIVE IN THE ROOMS THEY CHOSE DURING ROOM SELECTION IN APRIL 2020?

For the most part, yes. Where available, the Office of Residential Life will assign students who studied remotely during the Advent 2020 term to the hall and room that they originally chose during room selection in April 2020. If you wish to request a new housing assignment, you can do so via the Applications & Forms section of your Student Housing Self-Service portal.

I STUDIED REMOTELY FOR ADVENT 2020, BUT I DIDN’T SELECT A ROOM DURING ROOM SELECTION IN APRIL 2020. WHEN WILL I RECEIVE A ROOM ASSIGNMENT?

Returning students who did not select a room in April 2020 will receive room and roommate (if applicable) assignments on Jan. 20, 2021.

How will residence hall communities look and feel different this spring?

Students will have access only to the hall where they reside, and we strongly encourage them to adhere to social distancing protocols (i.e., maintaining a separation of six feet from other individuals and wearing a face covering) in the common areas of the hall. Residence hall amenities such as kitchens and study lounges may be available for use on a more limited basis.

Are there any changes to what students can bring for their rooms in residence halls?

Supplemental personal furniture (such as futons, sofas, or unapproved personal beds) and other large items will not be permitted in residence halls. In the event that the on-campus semester must conclude earlier than anticipated, students will be required to fully move out of their rooms with relatively short notice. It is therefore strongly recommended that students limit their on-campus belongings to only what can easily and quickly be transported away from campus.

Do my roommate and I need to wear masks and practice social distancing when we’re alone together in our room?

Unless instructed otherwise, residents of campus housing are not required to wear a face covering or to socially distance while alone in their own room or suite.

What restrictions will be placed on gatherings in residence halls? Will students be allowed to visit the rooms of others who live in their residence hall?

In accordance with guidance for all student events, the residence halls will not serve as sites for student gatherings. We encourage students to socialize with their friends in appropriate outdoor locations and at an appropriate 6-foot distance. Although students will not have key card access beyond their own residence hall, they may visit a friend in another hall if the friend opens the door. 

How will residence hall restrictions be enforced? What are the penalties for violating them?

Living in community means that we are committed to the well-being of all community members, and we agree to make choices with integrity that benefit community safety over individual desires. Students will have support from University staff members in case community members fall short of that commitment, but will also need to act as leaders in their residential communities and take responsibility for directly addressing concerns about their peers’ behaviors. Reports of repeated, flagrant, and/or willful violations of community standards will be taken seriously, and consequences could include loss of campus housing and a directive to conclude the term remotely.

What precautions will be taken to reduce the likelihood of transmission in hall bathrooms?

Custodial staff will maintain the current practice of daily cleaning of hall bathrooms. Students must continue to practice appropriate precautions, including wearing face coverings and social distancing, as possible, within shared bathrooms. Students who share a bathroom will need to coordinate with one another to limit the number of people present for situations in which wearing a face covering is not possible (e.g., brushing teeth or taking a shower).

Will visitors be allowed in residence halls?

No. Off-campus visitors (including students who are studying remotely) and overnight guests of any kind (student or non-student) are not permitted in the residence halls. Although students will not have key card access beyond their own residence hall, they may visit a friend in another hall if the friend opens the door.

Students are encouraged to visit with friends at a 6-foot distance in an appropriate outdoor location.

Will there be curfews?

No. 

Do the rules for residence halls apply to other housing options like theme housing? Are there any differences?

As is the case every year, all Residential Life policies (including interim COVID-19 policies) will apply to all student housing facilities, including residence halls and theme houses.

Helpful Information