Last updated: July 30 at 8 a.m.

The FAQs will be updated frequently.

Frequently Asked Questions

Health & Safety | in the classroom | Student Life | Tuition & Finances

 

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Events | Move-InResidential Life

General Information

When will first year students receive their housing assignments and roommates.

First year students received their housing assignments via their Sewanee email address on July 29. If you have questions please reslife@sewanee.edu

once they're in sewanee, WILL STUDENTS BE ALLOWED TO LEAVE CAMPUS?

The University discourages students from bringing a vehicle to campus to reduce the likelihood of the virus being brought to campus by those traveling outside of our testing strategy and health practices. Students bringing a vehicle to campus will be asked to limit use for only essential purposes, like a medical appointment or prescription drive-thru pick-up that might occur off campus. In those cases, you must register your trip with the Dean of Students Office prior to leaving. Thanks for your cooperation. This is another important way we will help keep our community safe and together on campus this semester.

Can I leave campus to attend church or a worship service?

Students should remain on campus unless absolutely necessary. Exceptions may be made for medical appointments and to pick-up prescriptions that cannot be mailed or delivered. One good option for students wanting to connect to their religious community is to see if their home community offers streaming services. Additionally, Rev. Peter Gray (University Chaplain) and Cassie Meyer (Interfaith Advisory Council) are available to work with students to identify opportunities for religious observance and worship that are safe and on campus. Please email them to discuss your specific situation.

WILL STUDENTS HAVE ACCESS TO FITNESS FACILITIES?

Planning is underway to reconfigure campus fitness facilities to allow for social distancing and to determine ideal capacity for safe use. It is likely that the hours and fitness equipment will be limited. Read more about operations at the Fowler Center. Information about Sewanee FitWell, the fitness facility in the new University Wellness Commons, will be provided as it is available.

WILL VARSITY ATHLETIC TEAMS COMPETE THIS FALL?

On July 16, the Southern Athletic Association announced the suspension of all conference competition for the fall semester. In concurrence with the SAA's statement, the University's intercollegiate and club sports teams will not participate against outside competition this semester. "As difficult and disappointing as this decision is to the Sewanee athletic community, most notably our student-athletes, this course of action is absolutely necessary to mitigate the spread of COVID-19 on the Domain and to promote a healthy and safe on-campus experience for our students, faculty and staff," said Director of Athletics Mark Webb. See the details on sewaneetigers.com.  

WILL STUDENTS BE ABLE TO MAINTAIN AND PERFORM WORK-STUDY JOBS?

Unless instruction is fully remote in the fall, students who have work-study jobs will be able to work their allotment of hours. Students and their supervisors will determine if work study will be in-person or remote. Those students whose regular jobs are not available because certain services are not in operation may need to apply for other open positions, or for new positions that are made available, in order to earn their allotment of work-study funds.

WILL THE SEWANEE OUTING PROGRAM HOST TRIPS AS USUAL?

The SOP will be holding trips this fall. Of course, we will make modifications and adjustments to follow University protocols. 13,000 acres offer a prime opportunity for social distance.

Events (back to top)

How will student organization events and meetings be different this semester?

All events will be smaller than usual and will take place outside. Proper physical distancing and masking will be required. More specifically, the following event procedures must be followed by all student organizations:

  • Any student event must provide a safety plan for the event consistent with the following requirements. 
  • Student events must be outdoors and require 6-foot distancing and cloth face coverings, unless an exception is granted by Campus Activities. Student organizations can reserve outdoor space using EMS, Sewanee’s on-campus reservation platform.
  • Event sponsors must maintain a list of all attendees to facilitate contact tracing efforts, should they become necessary. 
  • Individuals waiting to enter a space must maintain 6 feet of physical distance from other individuals in line. 
  • Similarly, an orderly process must be used to exit spaces so that 6 feet of physical distance can be maintained.
  • Event capacities vary by space and have been recalculated according to available physical distancing. 
  • No student event should exceed 50 people. 
  • Student organizations must register every event on Engage and are required to use the Corq check-in app with Engage to assist with contact tracing.
  • All food and drink provided at events must be pre-packaged and single-serve only (no buffet-style or shared items such as pizza). 
  • No objects, beverages, or food should be shared among participants of the event.

Student organizations should also keep in mind that no guest performers (i.e. bands, speakers, DJs) will be permitted this semester. Please do not book or contract with any outside performer. 

In addition to student organization events, all student organization meetings will be required to take place virtually, via Zoom, Skype, Google Hangouts, etc.

What limits will be placed on the number of attendees at events and parties?

Consistent with executive orders issued by Gov. Lee, at this time events should not exceed 50 people. All events must have the capacity to keep 6 feet of physical distance between individuals in attendance.

How are guidelines for events being developed?

The Interfraternity Council and Intersorority Council, the Tigers Entertainment Board, and the Student Government Association, in partnership with Campus Activities, are working this summer to create spaces, activities, and guidelines for social events. This group also is considering all federal, state, and local health and safety guidance. 

WILL GREEK ORGANIZATIONS BE ABLE TO MEET AND HOST PARTIES IN THEIR HOUSES OR ELSEWHERE?

Greek organizations will follow the same policies and procedures as all other student organizations for meetings and events. 

WILL UPPER CLASS RUSH STILL HAPPEN? WHAT KIND OF RUSH EVENTS WILL BE ALLOWED?

Plans for upper class recruitment are not yet finalized. Ultimately, it will be up to the Interfraternity and Intersorority Councils to determine the feasibility of a fall recruitment period. As long as all activities follow the event guidelines above, then upper class recruitment may happen.

WHAT KINDS OF EVENTS WILL STUDENT GROUPS BE ALLOWED TO HOST?

Student organizations will be able to host events as long as they follow the event requirements as stated above.

Move-in (back to top)

WHERE SHOULD I GO WHEN I FIRST ARRIVE ON CAMPUS?

On their assigned move-in day, all students should proceed directly to Cravens Hall for COVID-19 testing. (Park in the Kentucky Avenue lot by the Tennessee Williams Center.) You will see signs and directions for parking and check-in. Do not go directly to your residence hall. See the details about what to expect on move-in day.

When can I move into my residence hall?

Every student has been assigned a move-in date. The Office of Residential Life sent personalized move-in dates to all students on July 10. All students must be tested prior to receiving keys to their room. Testing will occur between 8 a.m. and 10 a.m. on your assigned move-in day. Upon arrival, please proceed directly to Cravens Hall for testing.

Are there any changes to what students can bring for their rooms in residence halls?

Supplemental personal furniture (such as futons, sofas, or unapproved personal beds) and other large items will not be permitted in residence halls. In the event that the on-campus semester must conclude earlier than anticipated, students would be required to fully move out of their rooms with relatively short notice. It is therefore strongly recommended that students limit their on-campus belongings to only what can be easily and quickly transported away from campus.

When should I arrive on campus on my assigned move-in date?

Students must arrive between 8 a.m. and 10 a.m. on their assigned move-in date. While this may require greater attention to travel plans (e.g., spending the previous night in a hotel), these times have been chosen to permit same-day results for COVID-19 testing.

Am I allowed to bring a vehicle?

We are discouraging students from bringing a vehicle to campus.

If I’m bringing a vehicle, can a family member accompany me to campus in their own vehicle?

If a student is bringing a vehicle to campus, we prefer that they come to campus by themselves.

Should my family member leave campus immediately after drop-off?

No. Your family member will need to stay in the area until your COVID-19 test results are reported. If a student tests positive, we will ask that the student return home if reasonable to do so. Therefore, we’re asking family members to stay nearby, just in case. 

My assigned arrival time is in the morning. Can I move it to later in the day to accommodate my travel time?

Students may need to arrive a day early and stay overnight at a nearby hotel in order to arrive on campus between 8 a.m. and 10 a.m. on their assigned arrival dates.

Residential Life (back to top)

When will new students receive room and roommate assignments?

New students will receive room and roommate (if applicable) assignments in late July.

Will returning students be living in the rooms they chose during room selection in April?

Yes. If you wish to request a new housing assignment, you can do so via the Applications & Forms section of your Student Housing Self-Service portal.

I’m a returning student, but I didn’t select a room during room selection in April. When will I receive a room assignment?

Returning students who did not select a room in April will receive room and roommate (if applicable) assignments in late July.

How will residence hall communities look and feel different this fall?

Students will have access only to the hall where they reside, and should expect to adhere to social distancing protocols (i.e., maintaining a separation of six feet from other individuals and wearing a face covering) in the common areas of the hall. Residence hall amenities such as kitchens and study lounges may be available for use on a more limited basis.

Are there any changes to what students can bring for their rooms in residence halls?

Supplemental personal furniture (such as futons, sofas, or unapproved personal beds) and other large items will not be permitted in residence halls. In the event that the on-campus semester must conclude earlier than anticipated, students would be required to fully move out of their rooms with relatively short notice. It is therefore strongly recommended that students limit their on-campus belongings to only what can easily and quickly be transported away from campus.

Will students be allowed to leave furniture, clothes, and other belongings in their rooms when the fall semester ends before Thanksgiving?

Residence halls will close completely for the winter vacation period beginning at Thanksgiving. All students will need to fully move out of their rooms and take all personal belongings with them. Please keep this in mind when packing for the semester; we strongly encourage students to bring only the essentials with them for the fall.

Do my roommate and I need to wear masks and practice social distancing when we’re alone together in our room?

Unless instructed otherwise, residents of campus housing are not required to wear a face covering or to socially distance while alone in their own room or suite.

What restrictions will be placed on gatherings in residence halls? Will students be allowed to visit the rooms of others who live in their residence hall?

In accordance with guidance for all student events, the residence halls will not serve as sites for student gatherings. We encourage students to socialize with their friends in appropriate outdoor locations and at an appropriate 6-foot distance. Students who live in the same hall may choose to visit with one another in their building’s common spaces while maintaining appropriate social distance. Residence hall rooms are limited only to the room’s resident(s). 

How will residence hall restrictions be enforced? What are the penalties for violating them?

Living in community means that we are committed to the well-being of all community members, and we agree to make choices with integrity that benefit community safety over individual desires. Students will have support from University staff members in case community members fall short of that commitment, but will also need to act as leaders in their residential communities and take responsibility for directly addressing concerns about their peers’ behaviors. Reports of repeated, flagrant, and/or willful violations of community standards will be taken seriously, and consequences could include loss of campus housing and a directive to conclude the term remotely.

What precautions will be taken to reduce the likelihood of transmission in hall bathrooms?

Custodial staff will maintain the current practice of daily cleaning of hall bathrooms. Students must continue to practice appropriate precautions, including wearing face coverings and social distancing, as possible, within shared bathrooms. Students who share a bathroom will need to coordinate with one another to limit the number of people present for situations in which wearing a face covering is not possible (e.g., brushing teeth or taking a shower).

Will visitors be allowed in residence halls?

No. Overnight guests of any kind (student or non-student) are not permitted in the residence halls. Residence hall common areas and rooms are limited only to residents of the hall or room. Students are encouraged to visit with friends at a 6-foot distance in an appropriate outdoor location.

Will there be curfews?

No. 

Do the rules for residence halls apply to other housing options like theme housing? Are there any differences?

As is the case every year, all Residential Life policies (including interim COVID-19 policies) will apply to all student housing facilities, including residence halls and theme houses.

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